Administration Assistant | English | Undutchables
Undutch & Able

Administration Assistant | English

Amersfoort, reference 2022-01637

Job description

Are you able to keep a good overview of all tasks, are you service minded, and do you have experience with calendar management? Keep on reading and apply now!

For my client in Amersfoort I'm looking for an Assistant who speaks/reads and writes a business level of English (C2). You have a broad range of tasks, where you will support different departments (administration and marketing). Your primary responsibilities would be:

· General Administrative and Reception tasks, such as:
answering telephone;
welcoming guests to the office;
internal distribution of incoming post, etc.;
preparing letters, e-mails and presentations, filing etc.;
mail shots and general outgoing mail.
· Maintaining and ensuring an efficient, workable office environment, including:
responsible for ordering and maintenance of office supplies and catering, and handling deliveries;
liaising with building manager for facility services, in absence of the Office Manager EMEA.
· Dealing with visitors to the office, from providing route descriptions to boardroom arrangements.
· Preparation and distribution of weekly movement sheet.
· Arranging and booking travel and accommodation as required.
· Organizing conference calls, providing dial-in details and instructions for employees and external participants.
· Liaise with your Senior co-workers in the international administrative team with support and assistance with tasks and on special projects, covering for absences, and relaying information and updates in a timely manner.
· Perform other related duties as required.

In addition, you would be supporting the training coordinator with:
· Make arrangements for and facilitate the different training programs through preparing training materials, coordinating meals and drinks, handling reservations for hotels, training rooms, technical training facilities, etc.
· Reports on training status and outcomes to management.


What do you bring to the table?

•MBO+ level with preferably some experience as an administrative assistant.
•Excellent (C2 level) in English, additional language skills are useful: Dutch, German, French and Spanish.
•Stress resistant.
•Flexible, hands on mentality.
•Proactive, thinking two steps ahead.
•Ability to professionally handle confidential and sensitive information.
•Strong attention to detail.
•Ability to anticipate needs, be resourceful and use sound judgment and tact – especially when handling confidential matters.
•Effective verbal, written, and interpersonal communication skills with a service-oriented focus.
•Demonstrated initiative and ability to work independently, as well as in a team setting. Applied proficient knowledge of MS Word, Excel, PowerPoint, Outlook and Visio
•Living within a 30 minute distance from the office is needed. You also already need to have a valid work permit for the Netherlands.

Working conditions

You will get a salary according to you experience, and will work in a fantastic team of internationals.
You are going to work via a temporary Undutchables contract which can be extended with a direct contract. Some secondary benefits include:
25 holiday days per year
Travel costs fully reimbursed by public transport
Pension plan
A workplace where you can feel challenged

Salary from: €2000,-
Salary to: €2800,-

Work location


Company description

Our client (in the Medical / Pharmaceutical industry) is looking for an Assistant for the administration team to help them out in their Amersfoort office. It's a part-time position for 32 hours (4 days a week).

Our client is an American company that is successful and very active in the Pharmaceutical sector. They have a great office in Amersfoort, and are looking for an Administrative Assistant to help support their team.

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Kelsey Persch, Undutchables Utrecht
+31(0)6 34154093
Back to overview

Want to apply?

Recruiter contact

Kelsey Persch
Undutchables Utrecht
T: +31(0)6 34154093


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