Project Finance Officer | Temporary | Undutchables

Project Finance Officer | Temporary

Woerden, reference 2020-00646

Company description

Our client brings together multiple private sector and non-governmental organizations that are among the most trusted names in supply chain management and international public health and development in the world. They have been recognized internationally for their work to save lives through stronger public health supply chains. They have also won several rewards regarding the supply chain and logistics sector. They are looking for someone to help them out for a special project for the upcoming 4 months (with a possibility to extend), helping to fight COVID-19.

Job description

The Finance Officer is expected to manage the entire financial obligation process, which includes creating, modifying, and obligating fund accounts as well as and managing cross-project transfers. The Finance Officer is also expected to provide direct financial and operational support to the Senior Finance Analyst and other team members in the Finance and Accounting Unit with a focus on managing the project code creation and supporting the project closeout processes.
The Finance Officer is responsible to monitor freight costs while processing and reviewing freight and commodity invoices, working with the Global Supply Chain and 4PL Services Divisions. Additionally, the Finance Officer is expected to assist in the development and preparation of financial reports as required.

SPECIFIC RESPONSIBILITIES:

- Manage the entire financial obligation process, which includes creating, modifying and obligating fund accounts as well as and managing cross-project transfers.
- Monitor freight costs by maintaining and updating the tracking system, conducting necessary follow-ups, resolving any discrepancies and communicating with all involved parties.
- Create freight confirmations and support the processing and payment of freight invoices which includes review of invoices to ensure accuracy and contractual compliance, provide supplemental data to support or contest questionable invoice costs, track payment status of outstanding invoices, and actively review freight invoices against the price quote estimate to flag any possible overspending.
- Manage billing packet documents per organizational, contractual, and donor requirements, ensuring all required invoices include proper source documents demonstrating proof of delivery.
- Ensure all transactions are correctly and timely posted and reported, working closely with accounting team.
- Reconcile and resolve discrepancies on both commodity and freight invoices in a timely manner and ensure prompt and secure payments to all vendors, working with all internal units and the Senior Finance Analyst on the reconciliation process.
- Coordinate organizational and project budget development and closely monitor spending against budget.
- Extract various data reports, monitor, and report cash receipts and expenditures by grants.
- Provide support to order closeout process.
- Conduct quantitative and qualitative analyses on invoices and payments and compile reports as requested.
- Assist with production of financial reports, cash forecast, and conduct appropriate financial analysis of revenues and expenditures for both internal and external clients.
- Establish and maintain a financial reporting system using business intelligence tool and other process improvements as needed, working closely with MIS Unit.
- Prepare and update standard operating procedures (SOPs), work instructions, and related supporting documents based on the Quality Systems Unit guidelines.
- Provide effective customer service to internal and external representatives in all areas of invoice processes.
- Assist with finance and administrative requests such as sharing of monthly reporting, assistance with missing documentation, and working locally with teams on specific requests.


Requirements

- 3+ years’ progressive complex accounting and financial management experience.
- Knowledge of relevant donor contractual and reporting regulations.
- Advanced knowledge of financial systems (Costpoint, Deltek, or other ERP system) and advanced Microsoft Excel, Access and PowerPoint skills required.
- Demonstrated analytical skills; solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting tight deadlines.
- Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in a team with diverse cultural backgrounds.
- Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards.
- Ability to manage multiple tasks within tight deadlines and prioritize effectively, while delivering high quality work.
- Excellent written/verbal communication and interpersonal skills with strong sense of customer service. English fluency required, including speaking, writing, understanding, and reading.
- Willingness and ability to travel, if needed, and perform other duties as assigned.
- Must be eligible to work in the Netherlands.
- Available immediately and until the end of August.

Working conditions

Our client can offer a temporary contract starting as soon as possible until the end of August 2020, with a possibility to extend. The salary for this position is dependent on several factors, so we will be happy to provide further details on an individual basis.
All in all, a great financial opportunity within a company who is fighting the good fight! Interested?

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Kelsey Persch, Undutchables Utrecht
kelsey.persch@undutchables.nl
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