Interim Management Assistant | English C2

Den Haag, reference 2024-01965

Job description

If you thrive in a dynamic, international environment with multiple stakeholders, this is the perfect role for you! You'll have the opportunity to work on diverse, complex tasks while honing your skills in written communication. Additionally, you’ll be responsible for coordinating executive-level tasks and providing top-tier assistance, ensuring everything is organized and professionally executed.
With your dedication and precise planning, the client and their global leadership team depend on you to ensure seamless operations. You’ll be responsible for scheduling meetings, documenting minutes for board sessions, managing correspondence for the CEO, coordinating travel arrangements for senior leaders, and providing comprehensive administrative support.Your exceptional attention to detail, organizational abilities, and quick adaptability set you apart. Proficient in Microsoft Office, particularly Outlook and Teams, you possess excellent written and verbal communication skills. You excel in a multicultural, international environment and are passionate about making a meaningful impact.

Key Responsibilities:

• Calendar Management: Manage the CEO’s agenda, including scheduling and coordinating meetings, ensuring the availability of necessary documents, and organizing meeting spaces.
• Travel Coordination: Organize and support travel arrangements for the CEO and global department heads, including booking flights, managing visa applications, and coordinating schedules with local country offices.
• Meeting Support: Prepare agendas and take minutes for key meetings such as the Global Council, Supervisory Board, and other occasional meetings.
• Governance Support: Assist with governance-related matters, including liaising for document signatures, managing due diligence documentation for donors, and filing essential documents.
• General Administrative Assistance: Provide overall administrative support and step in to back-fill for colleagues when required.

Please note that this is a temporary position with a duration of six months.

Requirements

• A proactive and quick-to-learn attitude with a strong sense of initiative.
• Relevant work experience, preferably in an office support role within an international organization or company.
• Practical knowledge of secretarial and office management processes, acquired through vocational education or hands-on experience.
• C2 level of English proficiency with excellent written and verbal communication skills is mandatory for this role.
• Previous experience as an executive assistant or management assistant is mandatory in order to be considered for this role.
• Proficiency in Microsoft Office tools, particularly Word, Excel, Outlook, and Teams.
• Strong organizational and multi-tasking abilities, with a high level of attention to detail.
• Flexibility, excellent interpersonal skills, and the ability to collaborate effectively across diverse cultures and nationalities.
• A high degree of confidentiality and discretion in handling sensitive information.

Working conditions

• Immediate Start: Ideal start date is January 2025
• Travel Reimbursement: Offered for commuting to the office
• Hybrid Work Environment: 2-3 days per week in the office, with the flexibility to work remotely on the remaining days.

Work location

Den Haag

Company description

Our client is a mission-driven global development organization working across Africa and Asia, dedicated to fostering sustainable and equitable livelihoods.

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Rebecka Pojkas, Den Haag
[email protected]
+31 (0)638614194