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Recruitment Process
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Hiring Process
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Recruitment Process at Undutchables
A Clear, Structured and Efficient International Recruitment Process
Hiring international talent should be smooth, predictable and well-organised. At Undutchables, we follow a structured, end-to-end recruitment process that ensures high-quality candidates, fast turnaround times and audit-proof compliance. Our workflow is built on transparency: you always know what we need from you, how the recruitment process works behind the scenes and what you can expect next. This approach allows your organisation to benefit from a reliable, consistent and best-practice recruitment process designed for the international labor market.
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What We Need From You To Start the Recruitment and Hiring Process
To kick off our recruitment and hiring process efficiently, we ask for three essential inputs that help us move quickly and accurately:
- A clear job description: Including role purpose, must-have skills, preferred experience, location and contract type. We store your original JD in our ATS and rewrite it for publication so it is clear, consistent and SEO-optimized for maximum candidate reach.
- Your preferred placement model: Whether the role is a direct hire, temporary placement (“uitzenden”) or a hybrid/payrolling solution. If needed, we advise on the model that suits your needs best.
- A single point of contact and decision timeline: This helps us coordinate interviews, manage communication and keep the recruitment process moving without delays.
These elements ensure we can start sourcing quickly and maintain a smooth, predictable hiring process.
How the Recruitment Process at Undutchables Works
We use a clear, end-to-end workflow with defined steps, predictable timelines and strong quality controls. These six stages form the backbone of our recruitment process.
The 6 Steps of Our End-To-End Recruitment Process
1. Create and Publish the Vacancy
Once we receive your information, we create the vacancy in our applicant tracking system (ATS), anonymize and rewrite the job description, schedule the publication date and promote the role across our channels, including our website and LinkedIn. This ensures your vacancy is clear, polished and fully visible to potential candidates.
2. Screening: Search and Applications
We run a dual-track approach: proactive search combined with screening of incoming applications. Candidates are evaluated on work experience, language ability, eligibility to work in the Netherlands and other hard criteria. This results in a focused shortlist and scheduled intakes with suitable candidates.
3. Candidate Intake and Profile Creation
We conduct a thorough intake interview and create a complete candidate profile. Internal sharing ensures full team alignment, and AI support help keep notes clear and consistent. After this step, candidates are fully prepared and ready to be introduced to your organization.
4. Introduction to the Client
We present candidates with a tailored introduction that includes their URA CV, profile summary and our reasoning for the match. Introductions are logged in our ATS, and we coordinate the next steps with both you and the candidate to keep the process moving. This leads directly to interviews being scheduled and the candidate fully engaged.
5. Feedback, Interview Coordination and Momentum Management
We ask clients to provide feedback within around three working days to maintain momentum. Negative feedback is handled professionally with clear communication to the candidate, while positive feedback triggers interview logistics and preparation. This creates a smooth, structured feedback loop and efficient interview coordination.
6. Offer and Placement Administration
Once an offer is agreed, we document all details such as salary, hours, start date and benefits, and can negotiate on your behalf if needed. Our operations team completes all compliance steps, including ID and work-permit checks, BRI and ARBO documentation and payroll arrangements for temporary placements. At this stage, all paperwork is finalized, the contract is ready and post-start check-ins are scheduled.
Depending on how you prefer to employ your candidate, we support several placement models suited to different hiring needs.
Recruitment Placement Models and Advisory
We support multiple hiring models and advise you on the best approach based on your vacancy and goals:
- Temporary employment (uitzenden): Undutchables is the legal employer and handles payroll, contracts and compliance.
- Direct recruitment (W&S): we source and present candidates; the employment contract is between you and the candidate.
- Hybrid/payrolling solutions: we partner with payrolling providers where needed and help you understand costs and responsibilities for each option.
Recruitment Tools, Compliance and Quality Controls
We rely on Mysolution Salesforce, Carv, Textkernel and internal templates to deliver a consistent, data-driven recruitment workflow. Intelligent tools help refine intake notes and vacancy texts.
We operate fully within GDPR guidelines, processing sensitive documents only when necessary and according to retention rules. We only request or process sensitive documents when they are needed for compliance, and we apply strict retention rules to protect candidate and employer data. Our process aligns with ABU/NBBU standards, helping ensure that your recruitment process remains audit-proof.
Timelines and Post-Placement Follow-Up
Speed matters. Incoming applications are handled within roughly three working days, and we aim for client feedback within the same timeframe after candidate introductions. After a successful placement, we follow up after the first week, after one month and after two to three months to ensure everything is progressing well.
What You Receive During Our Recruitment Process
Throughout our recruitment and hiring process, you can expect:
- A published, optimized and actively promoted vacancy
- Shortlisted, pre-screened and well-documented candidate profiles
- Clear communication and structured interview coordination
- Audit-proof placement documentation and compliance handling
Our goal is to make your recruitment process streamlined, transparent and reliable from start to finish.
Next Steps in Your Hiring and Recruitment Process
To begin your recruitment journey with Undutchables, simply share your final job description, your preferred placement model and your target timeline. We will create your vacancy in our application tracking system (ATS), rewrite the job description for publication and immediately start sourcing and screening suitable candidates. From there, our team guides you through every step, from the first candidate introduction to post-placement follow-up.
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FAQ’s: Your recruitment process questions answered
What is a recruitment process?
A recruitment process is the structured workflow an organization uses to attract, assess and select candidates for a role. At Undutchables, this includes creating and publishing your vacancy, proactive search and screening, in-depth candidate intakes, introductions, interview coordination and the final offer and placement administration.
How long does the recruitment process take?
Timelines vary by vacancy and market availability, but incoming applications are processed within about three working days. We ask clients to share feedback within a similar timeframe after introductions to keep the process moving and reduce time-to-hire.
What is an end-to-end recruitment process?
An end-to-end recruitment process covers every phase: job intake, vacancy creation, sourcing and screening, intakes, introductions, interview coordination, offer handling and compliance. This approach gives you a complete, predictable and audit-proof recruitment workflow.
Why is the recruitment process important?
A strong recruitment process saves time, reduces risk and helps you attract the best candidates. Our structured workflow, clear timelines and compliance checks support a smooth candidate experience and minimise delays in the hiring process.
What are the benefits of using an external recruitment process?
Working with Undutchables gives you access to a large international talent pool, professional screening, audit-proof compliance and a reduced workload for your HR team. You also benefit from our tools, templates and established recruitment workflows.
