Office & Administration Assistant

The Hague, reference 2024-01713

Job description

Do you want to help internationals find their way in the Netherlands? Are you excited about going the extra mile to provide top-quality service and is administration and organization your cup of tea? If you also have a “get it done” attitude and enjoy working in a supportive and fun team, then this opportunity in our The Hague office will be right up your alley!
As the Office Assistant you will be the heart and hands behind an organized and smoothly running office. You are the first point of contact for our clients and candidates, whether that be through phone, email, or events and in person contact. Your main responsibility will be to handle all administrative duties in and around the office. At the beginning of each week you will have the important task of handling the payroll of Undutchables’ candidates. This includes auditing timecards, getting in contact with clients for a timely approval of the records, handling payment issues when they arise, and keeping the candidate and client in the loop about changes in their timecards. During weekly and monthly meetings, you will take minutes and process them in a report to keep the whole team informed and up to date. You will also create contracts and conduct contract meetings with our newly placed candidates. Another task that falls to you will be arranging everything for the daily lunch, which includes a pleasant stroll to the nearest store or placing a supermarket order for the lunch of you and your team members’ choosing (no hangry colleagues here!). Last but not least you manage all facility related aspects of the office and ensure that our office environment looks presentable and a happy place to work in.
You will be a helpful and positive presence in the workplace that keeps both the team and the office running happily and smoothly.
In a nutshell your responsibilities will be:

• Manage the complete candidate payroll and contracts
• Overall office administration
• Register new candidates in our database
• Provide your clients and candidates with a high-quality level of service (CRM)
• Facility management
• Event organization

Requirements

You love and live administration, and supporting others is in your DNA.
You also have:

• Business level fluency in English.
• Knowledge of Dutch is highly desirable (due to the HR related rules and regulations you will deal with in this role) but not mandatory. Other languages are a plus.
• Solid and proven work experience within an administrative and supporting position is a must.
• Strong communication skills and a team player attitude.
• Orderly and systematic way of working, and multitasking skills.

You must live in the vicinity of The Hague.

Working conditions

• You will get a contract for 7 months to start with.
• We know you work hard and we want to make sure that you also get your well-deserved rest, so you will get 28 vacation days (based on 40 hours).
• Salary will start from €2.400 gross a month (based on 40 hours per week) and will depend on the level of your relevant experience.
• The hours per week can be between 24 and 40 hours and will be subject to discussion.
• Plus, you will participate in a great bonus scheme that supports both individual targets and team achievements.
• We also have our own Undutchacademy which provides several trainings.
• And best of all, you will be working with us – friendly colleagues in a flat organization where you can be yourself and we value your opinion (and hopefully your jokes too)!
• After a few years of working with us, you can even buy Undutchables shares and become a (mini) co owner!

Work location

The Hague

Company description

Undutchables Recruitment Agency is the pioneer in recruitment of international business sector personnel in the Netherlands. With over 25 years of experience, we match multilingual talent with challenging jobs in the Netherlands. We believe that to achieve international success, you must not only speak the market’s language but understand its culture. We do both. With a proven track record in multilingual job matching and placement, we are the first stop for international jobs and personnel. We are working hard to keep a large online footprint; our aim is to reach the international candidate at their first thought of working abroad.

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Katja Heurkens-Grunewald, Den Haag
[email protected]
+31(0)6-41198852