Operations Administrator

Delft, reference 2025-02056

Job description

• Handle and verify full contract administration (onboarding/offboarding) in line with internal procurement, legal, and compliance requirements.
• Manage insurance-related administration.
• Provide strong support to contractors and assist sales and recruitment teams.
• Identify issues and initiate follow-up actions.
• Serve as the main contact point for stakeholder queries.
• Coordinate with in-country partners for employment and onboarding matters
• Ensure all compliance steps are met, helping contractors obtain required documents, bookings, and certifications.

• Track timely submission of required forms and data.
• Determine which transactions require administrative handling.
• Follow up on missing documents and escalate when needed.

• Arrange logistics for contractors and internal staff, including visas, work permits, travel, and accommodation—often under strict deadlines.
• Support local registrations such as social security numbers, tax IDs, or special tax applications.

• Prepare reports to provide insights and highlight improvement areas.
• Assist with weekly headcount and ad-hoc reporting tasks.
• Maintain safety standards, identify risks, and promote safe working behavior.
• Provide feedback to ensure compliance.
• Participate in the regional HSE team.

Requirements

• 3-5 years of working experience focused on Administration, Business management, HR or Commercial.
• Excellent English, written and spoken.
• Excellent project management skills, a positive attitude towards challenges and joy in working and communicating with different people around the world
• Great at prioritizing and planning
• Collaborative attitude who can adjust quickly to changes
• Knowledge of the secondment branch is preferred
• Navision, XRM, or Wizard experience is preferred.
• Experience streamlining and optimizing processes 
• Pragmatic, flexible and a solution thinking attitude, Entrepreneur, imagination, and independent

Working conditions

• Holidays: 26 paid holidays (+14 day possible to buy)
• Travel cost reimbursement: 23 cents per KM when traveling by car, or 100% reimbursement when traveling via public transport.
• Bonus Potential (annual, not fixed)
• Full-time contract (32 hours minimum)
• Ideal start date beginning January
• The opportunity to take on responsibility and act independently in the field.
• The chance to be part of globally operating company.
• The support of a motivated and diverse team, which is always on hand with support, advice and humor.
• Hybrid work model (3 times a week at the office)
• Coffee, tea, water and fresh fruits in the office

Work location

Company description

Good to know

Recruiter contact