Privacy Coordinator EMEA

Hilversum, reference 2025-01128

Job description

• Serve as the first point of contact for business teams using self-service privacy tools and playbooks.
• Triage and route privacy-related inquiries across EMEA, coordinating with legal and compliance teams and maintaining escalation trackers.
• Support day-to-day privacy operations, including intake management and process improvements.

• Manage team calendars, schedule meetings, and ensure timely follow-up on action items.
• Plan and facilitate team meetings, including agenda setting, note-taking, and tracking deliverables.
• Act as the primary contact for general team information and internal communications.

• Assist with privacy-related project management tasks, including compiling and distributing updates to cross-functional stakeholders.
• Support limited-scope workstreams under the guidance of senior analysts.
• Maintain compliance trackers, team documentation, and coordinate translations when needed.

• Organize and support privacy training sessions, including scheduling, preparing materials, and providing live assistance.
• Coordinate logistics for recurring team events such as weekly meetings, quarterly reviews, offsites, and workshops.

• Provide support for onboarding, internal reporting, team scorecards, and documentation of ways of working.
• Monitor remediation activities and contribute to continuous improvement initiatives.
• Assist with expense and budget reporting

Requirements

• 4+ years in an administrative, coordination, or support role within a professional business environment.
• Experience in a large, multinational organization is preferred.
• Familiarity with privacy and data protection, including GDPR, is a plus.

• Strong organizational and multitasking abilities; able to manage multiple priorities independently.
• Excellent attention to detail and a proactive approach to problem-solving.
• Effective communicator in English (written and verbal); additional languages are a plus.
• Strong interpersonal skills and cultural awareness; able to engage professionally across diverse teams.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint); experience with Box and Airtable is a plus.
• Skilled in maintaining structured databases and documenting operational processes.
• Proven ability to take accurate and comprehensive meeting minutes.

• Self-motivated, adaptable, and comfortable in a fast-paced, results-driven environment.
• Collaborative team player with a service-oriented mindset.

Working conditions

• Opportunity to support a high-impact privacy and compliance function across EMEA.
• Exposure to cross-functional collaboration with legal, business, and technology teams.
• Develop expertise in privacy operations and regulatory compliance.
• Gain experience in a dynamic, international, and mission-driven environment.
• Contribute to operational excellence and process innovation within a growing team.
• Contract via Undutchables and competitive secondary benefits.

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