QA Administrative Specialist

Delft, reference 2025-01525

Job description

As a QA Administrative Specialist, you will play a key role in supporting our Quality Assurance team by managing supplier and raw material onboarding, ensuring documentation accuracy, and coordinating compliance activities. This is a hands-on position where you’ll combine administrative precision with cross-functional collaboration to keep operations running smoothly.
Key Responsibilities

• Manage and maintain supplier/raw material documentation in QA systems (e.g., SF360), including regulatory questionnaires, product specifications, and compliance statements.
• Transfer documentation between systems to ensure accuracy and accessibility.
• Support contract manufacturer (CMO) qualification using standardized templates (e.g., HACCP, GMO, heavy metals) and FAQ questionnaires.
• Set up inspection plans for finished goods release.
• Coordinate the shipment of samples to external laboratories for analysis.
• Prepare Certificates of Analysis (COA) and Certificates of Conformance (COC).

Requirements

You’re proactive, detail-oriented, and thrive in an environment where accuracy and efficiency make all the difference. You can balance multiple priorities while staying organized, and you enjoy collaborating with different teams to ensure compliance and quality standards are met.
Requirements

• Proven administrative experience within a QA environment, ideally in food or pet food sectors.
• Strong organizational and documentation skills.
• Familiarity with digital QA systems such as SF360, SAP, or LIMS.
• Ability to work independently, follow up proactively, and manage multiple tasks at once.
• Excellent written and verbal communication skills.
• Fluent in English.
• Based in (or within commuting distance of) Delft, the Netherlands.

Preferred Traits

• Self-starter with a proactive mindset.
• Quick to learn new processes and systems.
• Comfortable working in a dynamic, cross-functional environment.

Working conditions

• A competitive compensation package.
• Opportunities for training and professional growth in quality assurance and compliance.
• A collaborative and international work environment.
• Exposure to the global pet food and food safety industry.
• The chance to make a real impact in ensuring product safety and quality.

Work location

Delft

Company description

Our client is an international organization committed to delivering high-quality, sustainable products in the food industry. With innovation at their core, they work across global supply chains to ensure compliance, safety, and excellence.

Good to know

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Recruiter contact

Katja Heurkens-Grunewald, Den Haag
katja@undutchables.nl
+31(0)6-41198852