Executive Assistant | English

Eemnes, reference 2023-01447

Job description

In this role, your daily tasks may encompass:

• Organizing and proactively planning the CEO's schedule, which may include coordinating international high-end travel arrangements
• Taking clear and concise meeting notes
• Collaborating with the design studio team, ensuring they are updated regularly on client feedback, project deadlines, and any changes to project briefings
• Preparing for in-house client meetings, which includes handling catering and hospitality arrangements
• Reviewing invoices and securing the necessary approvals
• Tackling additional ad hoc requests which may sometimes require work outside regular office hours

In this role, you should:

• Exhibit a high level of professionalism while maintaining a sense of humor
• Demonstrate the ability to handle sensitive and confidential matters
• Be resourceful, proactive, and initiative-driven, with a knack for making things happen
• Take ownership of tasks from inception to completion
• Display meticulous attention to detail
• Possess excellent organizational and communication skills
• Have a strong background in team leadership
• Be capable of managing multiple projects simultaneously
• Work independently and maintain composure and focus in high-pressure situations.

Requirements

They are seeking a candidate who brings a unique blend of skills and experience to our team:

• Proven Creative Expertise: You should have a solid track record of three to five years in a creative environment or within the highest market/luxury segment, demonstrating your ability to thrive in a dynamic and innovative setting.
• Exceptional Communication: Your English language skills, both verbal and written, should be top-notch. Effective communication is key in our international environment.
• Organizational Prowess: Your knack for organization and an unwavering attention to detail are qualities they highly value. Your professionalism will be a pillar of support for our team.
• Global Adaptability: Their work crosses borders, so you should be comfortable working in an international context and connecting with diverse cultures.
• Impeccable Presentation: They appreciate the importance of style and discretion. Your impeccable presentation, fashion sense, and ability to blend seamlessly into our upscale environment will be assets.
• Tech-Savvy: Proficiency with Microsoft applications, including Excel, Word, and Outlook, is essential.
• Proximity to Our Dutch Office: Residing within 30 kilometers of the Netherlands office will enable you to be more engaged and responsive.
• Mobility and Flexibility: A driver's license is a must, and having your own vehicle is highly preferred. This ensures you have the mobility to support our dynamic operations.
• Work Eligibility: You must possess a valid EU work permit, ensuring you're legally eligible to contribute your talents to our endeavors.

If you're ready to bring your creative expertise, communication skills, and attention to detail to an international luxury environment, we encourage you to apply.

Working conditions

Unleash Your Potential!
Are you ready for a full-time adventure, dedicating 40 hours a week to an exciting opportunity at our client's Eemnes-based studio in the Netherlands? They offer competitive compensation and can grow commensurate with your unique qualities and extensive experience.
And here's the best part - they're ready for you to join the team ASAP!

Work location

Eemnes

Company description

Our client is a well-known design company with a global reputation. They specialize in creating top-notch designs for luxury homes and super yachts, combining advanced engineering with refined style. They have a diverse team of over 45 creative professionals from around the world, fostering an open, dynamic, and creative work environment.

Currently, they are in search of a talented and experienced Executive Assistant to work full-time. This role will directly support the CEO and the management team. It requires prior experience in a similar role within a fast-paced and creative setting.

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Kelsey Persch, Undutchables Utrecht
kelsey.persch@undutchables.nl
+31(0)6-34154093