Junior Administrative Assistant | English

Amersfoort, reference 2025-01493

Job description

Our client is looking for an organized, proactive, and friendly team player to take on a mix of administrative and office support tasks. In this role, you’ll help keep the office running smoothly, support colleagues with day-to-day needs, and coordinate meetings and events. It’s a hands-on position where no two days are the same — perfect for someone who’s flexible, detail-oriented, and eager to learn.
Key Responsibilities

• Take care of general administrative and front office duties.
• Welcome visitors and make sure they have everything they need — from directions to meeting room set-ups, refreshments, and lunches.
• Keep the office stocked and well-organized, including supplies, catering, and deliveries.
• Coordinate customer and internal team meetings, book rooms, and manage logistics.
• Support colleagues with scheduling, expense processing, visa applications, presentation formatting, and calendar management.
• Arrange travel and accommodation for the team, sometimes for complex itineraries.
• Help plan and deliver onsite and offsite meetings and events, working closely with internal teams.
• Support compliance activities in collaboration with the Legal department.
• Pitch in on other tasks and projects to help the business run smoothly.

Requirements

To be successful in this position, a can-do and supportive attitude is required. You should be quick to learn and have an understanding of how a highly regulated business works. Next to this, here are some hard requirements:

• General office administration experience (1+ years);
• Excellent (C1) verbal and written communication in English;
• Familiarity with Excel;
• Living within commutable distance from Amersfoort (within 30 minutes) and willing and able to travel to the Amersfoort office daily;
• Valid work permit for the Netherlands;
• Available for 40 hours per week, and willing to work in the office;

Working conditions

For this role, we can offer contract, with the intention for the long-term. During this period, you would be on an Undutchables contract, receiving the following benefits.

• 25 holidays per year (based on full-time);
• Compensated travel expenses;
• 40 hour per week contract;

Work location

Amersfoort

Company description

Our client is an American company that is successful and very active in the Pharmaceutical sector. They are a highly regulated company with a collaborative and professional way of working. They have a great office in Amersfoort, and are looking for a Junior Administrative Assistant to join their team!

Good to know

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Recruiter contact

Kelsey Persch, Utrecht
kelsey.persch@undutchables.nl
+31(0)6-34154093