Temporary Executive Assistant

Amsterdam, reference 2024-01873

Job description

For our client in Amsterdam, we are looking for a Temporary Executive Assistant to start in the beginning of February till the end of October. In this role, you will be supporting the management in such a way that the functioning of the management is optimally shaped internally and externally. You are taking care of supporting tasks for the board and the entire organization.

Responsibilities:

• Managing calendars for our management, including booking travel arrangements and applying for visas.
• Receiving of visitors and handling telephone calls for management in a friendly and correct manner.
• Sorting, distributing, and processing incoming and outgoing mail and e-mail, signaling the urgency, adding documents required for processing, and monitoring the processing.
• Assisting the assistant to the CEO in any of the administrative or facility tasks.
• Assists in the organizational preparations for meetings, the development of reports and action lists, and monitoring the progress of action points.
• Drafting draft letters and the like—on general instructions—processing texts and performing editorial or layout work.
• Maintaining the management archive.
• Be a backup for the other assistants.

Requirements

Knowledge and experiences:

• Specific training for management assistant and/or office manager education
• At least 3 years of relevant work experience
• Well experienced with complex calendar management
• Is initiative, discrete, has perseverance, and has good communication skills
• Excellent level of English in writing and speaking; speaking Dutch is an advantage
• Expertise in Microsoft Office, including Word, Excel, and Outlook

Competencies:

• A proactive attitude, feels responsible and can be decisive
• Pragmatic
• Self-reliant
• Service-oriented
• Accurate, even when performing under pressure
• Stress resistant

Working conditions

• Fulltime position, 40 hours per week
• Start date at the beginning of February/mid-February till the end of October
• Salary €3500-4000 gross based on 40 hours 
• Ideally working 100% onsite
• Working hours 8.30 - 17.00

Please note that for this role we are only accepting applications from candidates that hold a valid work permit and are already living near the location of the company. Our client is not able to sponsor work permits or apply for extensions. Therefore, we will not be able to work with applications that do not meet this criteria.

Work location

Amsterdam

Company description

Our client is one of the leading healthcare companies in Central and Eastern Europe, Central Asia and Russia. They are focused on delivering high-quality and affordable medicines.

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Heleen Hermans, Amsterdam
[email protected]
+31(0)6-34154087