Administration Associate | English | Temporary

Amersfoort, reference 2025-01251

Job description

This position handles all administrative, secretarial and other support related activities for the International Leadership Team and manages Internal meetings and External (Marketing / Customer) meetings. To accomplish this, a number of key responsibilities are listed:
RECEPTION

• General Administrative and Reception tasks, such as:
  • answering telephone;
  • welcoming guests to the office;
  • internal distribution of incoming post, etc.;
  • preparing letters, e-mails and presentations, filing etc.;
  • mail shots and general outgoing mail.
  • Maintaining and ensuring an efficient, workable office environment, including:
  • responsible for ordering and maintenance of groceries, office supplies, catering, and handling deliveries/pick-ups;
  • liaising with building manager for facility services, in absence of the Office Manager EMEA.
• Dealing with visitors to the office, from providing route descriptions to boardroom arrangements.
• Preparation and distribution of weekly movement sheet.

GENERAL

• Support the International Leadership Team in their daily business responsibilities: coordinate meetings and team meetings, organize (complex) international travel and accommodation in collaboration with the Back Office Team; generation of documents, Visa applications, expenses, reports, minutes, presentations, special projects and general administrative support.
• Organizing logistics and support onsite of internal meetings, if required, in collaboration with the Back Office Team. 
• Manages the yearly calendar for the International Leadership Team.
• Support employees with regards to travel and accommodation, if required.

Requirements

To be successful in this position, a can-do and supportive attitude is required. You should be quick to learn and have an understanding of how a highly regulated business works. Next to this, here are some hard requirements:

• General office administration experience (3+ years);
• Excellent (C2) verbal and written communication in English;
• Familiarity with Excel;
• Living within commutable distance from Amersfoort (within 30 minutes) and willing and able to travel to the Amersfoort office daily;
• Valid work permit for the Netherlands;
• Available for 40 hours per week, and willing to work in the office;

Working conditions

For this role, we can offer a temporary contract for 24 weeks (with a possibility to extend). During this period, you would be on an Undutchables contract, receiving the following benefits.

• 25 holidays per year (based on full-time);
• Compensated travel expenses;
• 40 hour per week contract;

Work location

Amersfoort

Company description

Our client is an American company that is successful and very active in the Pharmaceutical sector. They are a highly regulated company with a collaborative and professional way of working. They have a great office in Amersfoort, and are looking for a Administration Associate to help support their team during a period of leave.

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. By clicking on apply, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission. Curious about how the recruitment process works within Undutchables, click here to read more.  

Recruiter contact

Kelsey Persch, Utrecht
kelsey.persch@undutchables.nl
+31(0)6-34154093