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Senior Personal Assistant | Dutch & English
Rotterdam, reference 2025-01162
Job description
As Senior Personal Assistant you will provide direct support to one of the company's Founding Partners, working in close collaboration with his Executive Assistant. Your core mission is to plan and coordinate complex international travel while ensuring flawless day-to-day logistics for an exceptionally busy agenda.Travel Coordination (core focus)
- Prepare detailed, multi-stop itineraries and alternative routes for review.
- Book all travel - flights, trains, hotels, cars, visas, transfers - and manage related documents.
- Anticipate last-minute disruptions and adjust plans swiftly.
- Arrange travel logistics for accompanying project teams or guests.
- Maintain both business and private calendars, scheduling international and domestic meetings.
- Handle correspondence and confidential records with discretion.
- Liaise with internal teams (project leads, communications, finance, facilities) for seamless coordination.
- Organise meetings, catering, and other on-site logistics.
- Reconcile expenses in cooperation with Finance.
- Provide ad-hoc administrative assistance to the Partner as required.
Requirements
- Experience: Minimum 5 years in a similar role, ideally supporting a high-profile executive in a fast-paced, international environment.
- Travel Expertise: Demonstrated ability to plan and coordinate complex, multi-stop international travel.
- Availability: Willing and able to adjust travel plans outside regular business hours when needed.
- Adaptability: Capable of handling shifting priorities calmly, independently, and with pinpoint accuracy.
- Service-minded, discreet, dependable, accurate, diligent, diplomatic, and professional in demeanor; comfortable operating in a high-profile, high-responsibility setting.
- Languages: Fluent in Dutch and English (spoken and written); additional languages are an asset.
- IT Skills: Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Must have the legal right to live and work in the Netherlands.
Working conditions
- Competitive Salary – Negotiated at a senior-level rate, reflecting experience and responsibilities.
- 30 Vacation Days per calendar year.
- Pension Scheme – Employer contributes 10 %
- Subsidised Lunch – Fresh meals available in the office canteen for a small employee contribution.
- Travel Reimbursement – Commuting costs covered in line with company policy.
- Well-being Benefits – Partnerships with gyms / yoga studios plus access to professional mental-health support.
- International Workplace – Join a globally acclaimed design and consultancy studio with multiple offices worldwide and an inspiring, creative culture.
Salary from: €0,-
Salary to: €0,-
Work location
RotterdamCompany description
Our client is a globally acclaimed design and consultancy studio with multiple international offices and its headquarters in Rotterdam. Renowned for innovative work across public and private sectors, the firm offers a fast-paced, high-profile environment where creativity and entrepreneurship thrive.Good to know
If you are interested in this vacancy, please click the Apply button above. By applying, you agree to our privacy commitment and terms and conditions. Your application will be sent directly to the recruiter in charge. Important: If you are not yet registered with Undutchables, we kindly ask you to do so first. Your information will be treated in strict confidence, and your CV will only be forwarded to a client with your prior approval. Curious about our recruitment process? Click here to learn more.Website: 2025-12-05
Recruiter contact
Eliska Prusova, Den Haageliska.prusova@undutchables.nl
+31(0)6 – 341 542 33
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