Assistant Manager | Japanese

Eindhoven, reference 2025-00913

Job description

We’re currently looking to add a dedicated professional to our client team – someone who can bring structure to their HR and administrative processes while also handling accounting tasks. It’s a diverse and challenging role with a lot of variety. The responsibilities include;
Accounting

• Manage accounts payable (AP), accounts receivable (AR), cash flow, payments, bank statements, and fixed assets.
• Issue debit notes and invoices.
• Handle expense reimbursements in line with company policies.
• Coordinate with the external accounting firm for bookkeeping and monthly closings.
• Assist in the preparation of financial reports.
• Support VAT applications and tax filings in collaboration with the external tax advisor.
• Assist in annual audit processes and liaise with auditors as needed.

Human Resources (HR)

• Process payroll in coordination with the outsourced law firm.
• Manage attendance tracking, leave, and holiday records.
• Support performance evaluation processes.
• Maintain and update company rules, policies, and internal regulations.
• Administer employee pension and insurance matters.
• Recruitment activities, including job postings and candidate coordination.
• Handle visa and work permit applications in collaboration with legal partners.

Administration

• Manage lease and rental car arrangements.
• Maintain and oversee company contracts and agreements.
• Organize procurement and maintenance of office equipment and supplies.
• Facilitate internal applications for business trips, purchases, and approvals.

General

• Collaborate effectively with external partners, including law firms, accounting firms, tax advisors, and auditors, to ensure smooth operations and compliance.
• Maintain clear and timely communication with the head office in Japan, providing regular updates and reports as required.
• Support team-building activities and contribute to a positive office environment.

Requirements

As this is a highly versatile position, we’re looking for someone with the following background and experience:

• 10 + years’ work experience in a similar role covering HR, administration, and accounting.
• 5 + years’ work experience in Netherlands
• 3 + years’ work experience in a company with a head office in Japan
• Good Office Skill (Excel, Word, Outlook)
• Highly resourceful, well-organized, and detail-oriented
• Fluent in English, with excellent communication skills
• Fluency in Dutch or Japanese is required, with the ability to perform work tasks in either language 

Working conditions

What can you expect in return from our client? Here’s what they offer:

• 25 holidays per year
• Pension scheme
• Commuting allowance(€0.23/KM)
• Opportunities for continuous learning, global communication, and professional development

Work location

Eindhoven

Company description

Our client specializes in the distribution of high-quality electronic components and equipment to a diverse range of industries. With a commitment to providing top-notch customer service and technical support, they have built a strong reputation within the industry. Their extensive inventory and partnerships with leading manufacturers allow them to offer a wide selection of products and solutions to meet the unique needs of their clients.

Good to know

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Recruiter contact

Elcin Akinci, Eindhoven
elcin.akinci@undutchables.nl
+31(0)6-18093399