Business Support Associate | English

Amersfoort, reference 2025-01835

Job description

Our client is looking for an experienced, organized, proactive, and friendly team player to take on a mix of office support tasks. In this role, you’ll handle all administrative, secretarial and other support related activities including managing internal meetings. It’s a hands-on position where no two days are the same — perfect for someone who’s flexible, detail-oriented, and eager to learn.
This position will be supporting the team while a key member is on leave. The expected contract length is 32 weeks.
Key Responsibilities

• Take care of general administrative and front office duties.
• Recruitment activities, such as providing feedback and scheduling.
• Support the International Leadership team in their daily business responsibilities: coordinate meetings and conference calls, organize travel and accommodation in collaboration with the HR and Admin team.
• Coordinate customer and internal team meetings, book rooms, and manage logistics.
• Support colleagues with scheduling, expense processing, visa applications, presentation formatting, and calendar management.
• Arrange travel and accommodation for the team, sometimes for complex itineraries.
• Help plan and deliver onsite and offsite meetings and events, working closely with internal teams.
• Support compliance activities in collaboration with the Legal department.
• Pitch in on other tasks and projects to help the business run smoothly.

Requirements

To be successful in this position, a can-do and supportive attitude is required. You should be quick to learn and have an understanding of how a highly regulated business works. Next to this, here are some hard requirements:

• General office administration experience, preferably with an event organizing (5+ years);
• Excellent (C2) verbal and written communication in English; Additional language skills are useful: Dutch, German, French, Spanish or Italian
• Familiarity with Excel;
• Living within commutable distance from Amersfoort (within 30 minutes) and willing and able to travel to the Amersfoort office daily;
• Valid work permit for the Netherlands;

Working conditions

For this role, we start with a temporary contract, with the potential to learn in a highly regulated and fast-paced industry. During this period, you would be on an Undutchables contract. Long term possibilities are not totally clear yet, but there is a big chance the role will be there for the long term.

Work location

Amersfoort

Company description

Our client is an American company that is successful and very active in the Biomedical sector. They are a highly regulated company with a collaborative and professional way of working. They have a great office in Amersfoort, and are looking for a Business Support Associate to support their team.

Good to know

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Recruiter contact

Luiz Neto- van Raalte, Utrecht
luiz.neto@undutchables.nl
+31(0)6-43140539