Front Office Specialist | Dutch B1

Eindhoven, reference 2026-00673

Job description

The Front Office Specialist acts as the first point of contact for visitors, vendors, and employees, ensuring a professional, welcoming, and secure front desk experience. The role supports daily office operations and provides administrative and facilities-related assistance in a dynamic international environment.
What You’ll Do:Front Desk & Visitor Management

• Welcome customers, vendors, and visitors in a professional manner.
• Maintain visitor registration and issue access badges.
• Act as gatekeeper for building access, ensuring compliance with our customer’s security and entry guidelines.

Mail, Courier & Package Handling

• Receive, sort, and distribute incoming mail and internal correspondence.
• Manage incoming/outgoing shipments, including priority and international packages.
• Verify and handle customs-related documentation when required.
• Coordinate courier services and ensure proper distribution of deliveries.

Communication & Switchboard Management

• Operate the computerized switchboard system for incoming calls.
• Manage internal communication systems and ensure accurate call routing.

Administrative & Office Support

• Manage sickness and absence reporting through dedicated systems.
• Order flowers, pastries, and other office requests in line with company policies.
• Manage office supplies and inventory.

Process & Facility Coordination

• Create, update, and maintain Front Office work procedures and process documentation.
• Coordinate holiday replacement planning for Front Office coverage.
• Create and manage facility-related service tickets.
• Support purchase requisitions for indirect spend.

Training & Internal Coordination

• Organize monthly onboarding (New Hire) training sessions.
• Occasionally deliver introductory training for the Front Office function.
• Support quarterly internal product training coordination.

Digital & System Ownership

• Co-manage the SharePoint environment and maintain selected site pages.
• Perform additional administrative tasks as required. 

Requirements

• Minimum 1 year of experience in a similar front office or reception role within an international environment.
• Strong communication skills, both in-person and over the phone.
• Flexibility to work in rotating shifts to ensure full front desk coverage.
• Strong MS Office skills (Word, Excel, Outlook) and willingness to learn new systems.
• Fluent English and Dutch at B1 level.
• Strong attention to detail; errors may impact company image and operations.
• Full-time availability required; limited part-time arrangements may be discussed depending on team coverage needs.
• You are currently located in or near Eindhoven

Working conditions

By joining our client’s team, you’ll benefit from:

• For this position, the initial contract period is set at three 3 months. Based on performance, the contract duration may be extended.
• Immediate availability is required for this position.
• A Multicultural and Inclusive Environment: Work in a supportive, diverse workplace that values inclusion and collaboration.
• The position follows regular office hours (08:00–17:00), as it is based at the office reception.
• Opportunities for Growth: Access career development paths within a global organization committed to employee advancement.
• Outside the monthly salary our client also provides an additional 13th month and 8% holiday allowance

Work location

Eindhoven

Company description

Our client is a dynamic and innovative company that delivers advanced solutions to support businesses and professionals worldwide. 

Good to know

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Recruiter contact

Elcin Arici, Eindhoven
elcin.arici@undutchables.nl
+31(0)6-18093399