Senior Executive Assistant – Operations | Pharmaceutical Industry

Breda, reference 2025-01630

Job description

We are seeking a Senior Executive Assistant – Operations to support the Site Lead and Leadership Team at the Breda site. In this high-impact role, you will act as the trusted partner to senior executives, ensuring smooth coordination, effective communication, and seamless execution of business-critical tasks. You will play a pivotal role in enabling leadership success by anticipating needs, managing complexity, and representing the company with professionalism.

Key Responsibilities

• Provide proactive and autonomous executive support to the Site Lead and Leadership Team.
• Plan and coordinate internal and external events, including high-level meetings, site visits, and celebrations.
• Lead internal communications initiatives, drafting announcements, newsletters, and presentations in alignment with corporate standards.
• Manage office operations and coordinate with other assistants, offering guidance where required.
• Oversee financial and administrative processes, including invoicing and payments.
• Professionally represent the organization when hosting internal and external visitors.

Requirements

• Minimum of 10 years’ experience in administrative roles, including at least 5 years supporting senior executives.
• Demonstrated ability to manage complex schedules, communications, and priorities independently.
• Strong organizational and planning skills, with a high attention to detail and structured mindset.
• Excellent written and verbal communication skills in both English and Dutch.
• Experience within a multinational, scientific, or regulated environment.
• Cultural adaptability and strong cross-functional collaboration skills.

Preferred qualifications:

• Experience leading or mentoring other assistants.
• Familiarity with areas such as logistics, clinical research, or safety.
• Strong interpersonal skills — confident, approachable, and able to build trust quickly.

Working conditions

• Hybrid position: on-site presence in Breda two to three times per week.
• Competitive salary package.
• Travel expense reimbursement, dependent on distance.
• A dynamic and fast-paced international work environment with excellent growth and development opportunities.
• The contract will be through Undutchables.

Work location

Breda

Company description

Our client is an international market leader in the pharmaceutical industry – focused on transforming science and biotechnology into therapies that have the power to restore health or save lives. The patients are the main priority at all times. This USA founded organization holds a large site in Breda, where produced medicines are labeled, stored and shipped worldwide, to more than 75 countries. The staff in Breda works on supply chain processes, engineering, clinical research, marketing and sales on a daily basis. The company culture is dynamic and fast paced, with a strong international characte

Good to know

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Recruiter contact

Luisa Ticca, Eindhoven
luisa.ticca@undutchables.nl
+31(0)648404215