Temporary Office Manager

Amsterdam, reference 2024-00525

Job description

• Answering all direct calls and forwarding them on to colleagues in- and outside the office, answering questions whenever possible
• Greeting visitors – offering refreshments, answering questions, and contacting the colleague who they are visiting
• Handling all incoming and outgoing post, allocating office invoices
• Handling regular incoming and outgoing mail and packages;
• Monitoring kitchen supplies (coffee, tea and condiment supplies as necessary)
• Be the go-to person for all office-related topics;
• Managing office supplies and inventory;
• Initiate and organize activities that help create a positive environment and sense of community at the office;
• Keeping an eye on the general upkeep of the office;
• Support with organizing company events as well as on- and offsite meetings;
• Collaborate with the HR team to implement and maintain office policies;
• Book hotel rooms for colleagues when visiting our office;
• Arrange once a month a company breakfast
• Prepare arrival new employees – coordinating furniture and fixed telecom supplies and needs for their first day;
• Monitoring cleaning company – contact with cleaning company, handling questions and requests for cleaning of office, annual evaluation of cleaning company;
• Office checks – frequent/multiple daily checks of office for general order and cleanliness
• Other suppliers – maintaining contact with suppliers. Manage them appropriately and make sure they perform well at reasonable costs
• Arrange all on-site and off-site meetings as needed by executive team, including travel,  declaration, agenda management, accommodation, meals, meeting space, audio/video equipment etc.
• Schedule quarterly meetings/calls and other meetings/conference calls as requested
• Calendar management – work with management to keep calendar up to date and proactively plan or adjust meetings as needed.

Requirements

• Bachelor degree
• Minimum 3 years of related experience
• Excellent English (C1-C2 level) and Dutch is a big plus (not a must)
• Proficient in Microsoft Office Suites
• Strong communication skills
• Ability to organize, plan and prioritize with little direction
• Attention to detail, flexible, pro active, multi tasker
• (Proven) Strong multi-tasking and time management skills
• Strong collaborator and team player with a high level of discretion & confidentiality
• Self-driven, hand son and autonomous
• Values a diverse and inclusive work environment.

• You must live in Amsterdam area
• Candidates who live abroad will not be considered and you must have a valid working permit for the Netherlands.
• Our client does not do sponsorship

Working conditions

• This is a temporary position. The contract ranging from 3-6 months, with possibility of extension depending on both the individual's fit with the company and the business needs at that time. This can be discussed further.
• The salary is between EUR 2600 – EUR 3000 per month gross, based on full time
• The working hours are from Monday until Friday (from 8:30 - 17:00)
• 100% onsite - hybrid is NOT possible
• The temporary contract is via Undutchables

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Company description

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