Administrative Specialist

Amsterdam, reference 2026-01012

Job description

Accounting Operations & Payment Support:

• Support the end-to-end accounting administration process, including the verification, review, and processing of invoices to ensure accuracy, completeness, and compliance with company policies.
• Assist with the timely and accurate registration of financial transactions and the preparation of payment documentation within the company's financial systems.
• Support financial planning and administrative activities, ensuring that relevant accounting documentation is properly maintained and transferred to external accounting partners where required.
• Continuously review existing accounting processes and identify opportunities to improve efficiency, accuracy, and internal controls.

Tax, Compliance & Financial Reporting:

• Support monthly, quarterly, and annual closing activities in cooperation with internal and external stakeholders.
• Prepare and coordinate tax filings and declarations in compliance with applicable legal and fiscal requirements.
• Ensure adherence to accounting standards, tax regulations, and internal compliance guidelines.
• Support audits and provide documentation required by auditors, tax authorities, and other external parties.

HR Administration & Payroll Support:

• Coordinate payroll-related activities and support HR administration processes.
• Act as a key contact for accounting, administrative, payroll, and human resources matters.
• Support Hyundai Glovis Europe Headquarters in Eschborn with accounting, fiscal, administrative, and HR-related requests and reporting requirements.

Stakeholder & External Partner Management:

• Coordinate and collaborate with external service providers, including tax advisors, auditors, payroll providers, and accounting partners.
• Build and maintain effective working relationships with internal departments and external stakeholders to ensure smooth business operations.

Backup & Team Support:

• Provide backup support for colleagues during absences to ensure business continuity.
• Assist with additional accounting, administrative, and finance-related tasks as required.

Requirements

• Minimum of 5 years of professional experience in Accounting, Finance, or a related field.
• Strong understanding of accounting principles, financial processes, and reporting requirements.
• Ability to work independently, prioritize tasks effectively, and ensure work is completed accurately and within deadlines.
• Proven ability to assess complex situations, identify root causes, and implement practical and effective solutions.
• Strong analytical and problem-solving skills with a structured and detail-oriented approach.
• Ability to identify, analyze, organize, and resolve issues in a timely and efficient manner.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Strong communication and stakeholder management skills in an international business environment.
• Proficiency in Microsoft Office applications, particularly Excel; experience with ERP systems is considered an advantage.
• Business-fluent English is required; additional European language skills are considered a plus.
• Proactive, reliable, and committed to continuous improvement and operational excellence.
• You currently live in the Amsterdam region.
• You hold full working rights in the Netherlands. This client can not offer sponsorship for this position.

Working conditions

• Full time - 40hr a week role
• A competitive salary starting from €44,000 gross annually incl. 8% holiday pay
• Meal Subsidy
• Partial travel reimburesment
• Company mobile phone and laptop (for business purpose only), Company Laptop (for business purpose only)
• Flextime
• Subsidies for language courses 

Work location

Amsterdam This global logistics and supply chain enterprise specializes in automotive transportation and freight forwarding, operating its own fleet and specialized shipping hubs.

Good to know

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Recruiter contact

Polina Zalivina, Amsterdam
polina.zalivina@undutchables.nl
+31 - (0)6-34154087